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A sustainable archiving software solution for The Language Archive

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Title:A sustainable archiving software solution for The Language Archive
Authors:Trilsbeek, Paul
Broeder, Daan
Elbers, Willem
Moreira, André
Contributors:Trilsbeek, Paul (speaker)
Broeder, Daan (speaker)
Elbers, Willem (speaker)
Moreira, André (speaker)
Date Issued:12 Mar 2015
Description:[Archive X] has been developing a language archiving solution for more than 15 years now. The software is not only aimed at archiving and access but also integrates with a range of exploitation tools. This in house built solution was created from the ground up, since at the time no mature open source repository solutions were available. The situation today is rather different, with several widely used repository system solutions available, including open source solutions that are maintained by communities of developers. Since [Archive X] is now in a situation where it needs to reduce the number of staff required for the maintenance of its archiving software, it was decided to develop a new system based on one of the widely used open source repository solutions such as Fedora Commons (1) or DSpace (2).

In this paper we will describe the process of selecting the most suitable open source repository solution as the basis for [Archive X]. This includes the specification of the functional and technical requirements and their prioritization, as well as the evaluation of a number of repository solutions. This evaluation also includes an assessment of the long-term perspective of those solutions.

None of the existing repository solutions can provide the complete minimal functionality that [Archive X] requires from its archiving software. This means that additional components or modules need to be developed or adapted from the current software, regardless of the chosen repository solution. Still, we expect that using an existing extensible repository system as a basis will be less costly in the long run.

Several language archives, in particular those that serve as centers (3) within the CLARIN consortium, have already implemented different repository systems based on either DSpace or Fedora Commons. Their experiences and recommendations are also taken into account for the evaluation of the various options.

The final decision on which repository system will form the basis of the new archiving software will be taken by the end of September 2014. The development of the new archiving software will then start soon after that and a production-ready version will need to be finished by October 2016 at the latest.

Rights:Creative Commons Attribution-Noncommercial-Share Alike 3.0 Unported
Appears in Collections: 4th International Conference on Language Documentation and Conservation (ICLDC)

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